Whistleblowing Policy

Our Commitment

LogistIQ Consulting is committed to:

• Encouraging reports of unethical or illegal activities.
• Protecting whistleblowers from retaliation.
• Conducting serious, thorough investigations into reported concerns.
• Preserving confidentiality during the whistleblowing process.

What is Whistleblowing?

At LogistIQ Consulting, we define whistleblowing as the disclosure of information about suspected wrongdoing or risks within the organisation that they reasonably believe are in the public interest. This section provides clarity on what is regarded as whistleblowing.

Qualifying Disclosures

To be considered whistleblowing and receive protection, the disclosure must be in the public interest and relate to one or more of these categories:

• Criminal Offences: This includes acts like fraud, bribery, or other illegal activities.
• Failure to comply with a legal obligation: Any breach or neglect of laws, regulations, or contracts.
• Miscarriages of Justice: Situations where justice is not properly served within legal or organisational processes.
• Danger to the health or safety of any individual: Practices that endanger the health and safety of individuals.
• Environmental Damage: Actions that harm the environment, such as pollution or ecosystem damage.
• Deliberate concealment of any of the above: Intentional suppression or hiding of information related to any of the above.
• Sexual Harassment

For whistleblowing protection, the disclosure needs to be made in good faith and the disclosing person must reasonably believe both that: (a) The disclosure is in the public interest, and (b) the information tends to show one of the six failures described above.

Non-Qualifying Disclosures

Issues that do not fall into these categories are not considered whistleblowing. Personal grievances, such as interpersonal conflicts or disputes about individual employment terms, generally do not qualify unless they are a matter of public interest. Such issues should follow standard grievance procedures.

If you are unsure about the nature of your concern, please seek advice from hr@logistiqconsulting.com to choose the right reporting method.

Implementation

LogistIQ Consulting supports an effective whistleblowing framework through:

Reporting Mechanisms

• A clear and accessible reporting channel is provided, report your issue at hr@logistiqconsulting.com, also anonymously. Please note that anonymous reports may be harder to investigate and that the company cannot guarantee the same procedural follow-up.
• If the concern involves senior management, the issue escalates directly to the Board of Directors to ensure the matter is addressed impartially.

Protection Against Retaliation

• Protection for individuals against retaliation or adverse treatment, including detriment and where relevant unfair dismissal.
• Enforcement of disciplinary action against any person retaliating against a whistleblower.

Investigation and Response

• Promptly and rigorously investigate all reports to ensure impartiality and fairness in line with ACAS guidelines.
• Implement suitable corrective actions based on investigation outcomes.
• The company will maintain secure records of all whistleblowing disclosures and investigations, ensuring confidentiality is preserved.

Confidentiality

• Strictly maintain the confidentiality of the whistleblower's identity and the details of the issue, unless disclosure is legally mandated.

Involvement

We encourage all parties to report any suspicions of unethical or illegal activities. For guidance on reporting procedures or to raise a concern, please contact hr@logistiqconsulting.com.

Monitoring and Review

LogistIQ Consulting will frequently evaluate this policy's effectiveness and apply improvements as necessary. An annual review will ensure that it continues to support our commitment to integrity and accountability effectively.

LogistIQ Consulting reserves the right to amend this policy to reflect legislative changes, best practices, or evolving organisational objectives.

What if I have Questions?

For further information or questions regarding this policy, please contact hr@logistiqconsulting.com.